Direct
Proviso delivers and supports the workflow for your organization, under the Vidette name.
Proviso · Business outcomes in data and steel
Clear the path from invoice to payment.
- Submitted02 SepINV-20418 · 09:30Sent
- In processIn review18 days, then approvedIn review
- Action neededReceiptSent by supplier 24 SepAction
- Approved22 SepAdded to 30 Sep runApproved
- Payment estimate30 SepEstimate, not a guaranteeEst. 30 Sep
Proviso builds workflows around the systems you already run. Vidette shows suppliers and accounts payable where every invoice stands, what it needs and when payment is estimated. Vidette VÉRITÉ adds the compliance steps some payments require.
The company
Designs and delivers practical workflows where payments, documents and approvals cross systems.
Payment transparency
Status, estimated payment dates and supplier messages on one record both sides can see.
See Vidette
Compliance workflows
Required documents and approvals collected in the flow, before a payment is released.
See Vidette VÉRITÉHow an invoice moves
Four stops. One path everyone can follow.
The supplier and the payer look at the same record, from the moment an invoice arrives to the day payment is expected. Nobody has to ask where it is.
- 01
Submitted
The supplier sends the invoice. The record shows when it arrived and who has it.
INV-20418 · 02 Sep, 09:30 - 02
In process
Review and approval, each with a time, so “pending” becomes a stage and a duration.
In review · 18 days - 03
Action neededOnly if something is missing
If a document is missing, the supplier sees exactly what and can send it from any device.
Signed delivery receipt · sent 24 Sep - 04
Payment estimate
A date from the payer’s payment schedule, always labelled an estimate, with what could move it.
Est. 30 Sep · not a guarantee
Illustrative sample. Invoice, dates and durations are fictional.
Status and conversation in the same place.
Questions about an invoice are asked and answered on that invoice. The answer points to the record, not to someone’s inbox.
For suppliers
One sign-in link, no new password, on any device. Status, the estimated payment date and anything still needed are on the first screen.
For accounts payable
Fewer “where’s my payment?” emails and calls. When a question does come in, it arrives tied to the invoice, and the reply lands where the supplier already looks.
Invoice
INV-20418 · $48,200.00
In review
Est. 30 Sep 2026Estimated payment date from the payer’s schedule. It can move if the payment run changes.
- Submitted02 Sep
- In review04 Sep18 days in review
- Approved22 Sep
- PaidEst. 30 Sep
Calder Marine checked this record 4 times since approval, without an email to AP.
Messages about INV-20418
- Jordan Lee, Calder Marine SupplyINV-20418Is INV-20418 still on track for the 30 Sep payment run?
- Status changed to Approved for payment · 22 Sep
- Dana Ortiz, Northgate APINV-20418Yes. It is in the 30 Sep run. That date is our current estimate, and we will message you here if it moves.
For partners
The same workflow, delivered your way.
Offer it directly from Proviso, co-branded with a partner, or white-labeled inside a partner’s own offer. The workflow stays the same. The brand on the door changes.
Co-branded
A partner offers the workflow to its customers alongside the Vidette name.
White-labeled
The partner’s own name and look, with Proviso building and running the workflow behind it.
Systems you already run
- ERP and accounting
- AP automation
- Expense and procurement tools
- Document storage
Workflows from Proviso
- Invoice status and payment estimates
- Supplier and payer messages
- Required documents and approvals
People who need answers
- Suppliers
- Accounts payable teams
- Approvers
- Auditors and reviewers
Designed to sit around the systems an organization already uses. How status, documents and approvals move between those systems is agreed for each implementation.
Compliance workflows
Required documentation, built into the workflow.
Some payments need more than an approval: a signed delivery receipt, a verified bank-detail change, a second approver. Vidette VÉRITÉ asks for each item at the right step, holds release until the set is complete and keeps the evidence together for review.
- Public funds and grant-funded payments
- Payment-fraud controls, such as bank-detail call-backs and dual approval
- Industry-specific document rules that vary by customer
Northgate Facilities Group · Week of 21 Sep 2026 · Sample data
2 of 5 payments meet every rule this week.
| Payment | Rule set | Result |
|---|---|---|
| INV-20418 | Public-funds procurement | Meets rule |
| OF-3312 | Bank-detail changes | Meets rule |
| INV-20425 | Public-funds procurement | Waiting: second approval |
| INV-20431 | Documents before release | Held: receipt missing |
| BW-889 | Bank-detail changes | Held: not verified |
Rule sets for your regulations
Configured per customer and payment workflow: public funds and grants, payment-fraud controls such as bank-detail call-backs and dual approval, and industry rules such as [REGULATION SET].
Findings with owners
Each exception gets an owner, a due date and its evidence, and closes when the evidence is complete.
Audit-ready records
Export the evidence pack for a period when your auditor asks for it.
For accounts payable
The record answers “where’s my payment?” so your team doesn’t have to.
Status questions are the easiest work to lose a day to. Vidette puts the answer where vendors look first, and sends your team only what needs a person.
- 01The vendor checks the recordSubmitted, received, in review, approved, paid, each with a time and an estimated payment date.
- 02The answer comes from the same record you see“Where is my payment?” is answered from that invoice’s status, with a link to the step it cites.
- 03Only real exceptions reach your teamA missing document or a genuine question arrives as a message tied to the invoice, not a new email thread.
One invoice, close up
A date vendors can plan around, and the reasons it could move
Payment dates come from the payer’s payment schedule and are always labelled as estimates, with every stage showing how long it took.
Invoice INV-20418 · Mooring chain and shackles$48,200.00
Approved for payment
Estimated payment: 30 Sep 2026
Estimate only. It can move if the payment run changes or a pre-payment check, such as confirming bank details, holds it.
- Submitted and received02 Sep, 09:30
- In review18 days in review04 Sep
- Approved for paymentAdded to the 30 Sep payment run22 Sep, 15:48
- PaidEst. 30 Sep
Fictional example.
For vendors
No new password. One link, on any device.
Your vendors already juggle portals. Vidette asks them to remember nothing: they open a sign-in link from their email and see every invoice they sent you.
- Status, estimated payment date and what could move it, on the first screen.
- A required document, like a signed delivery receipt, photographed and sent from the phone.
- Messages to your team tagged with the invoice they are about.
Shown: the Vidette phone view for a fictional supplier, with an invoice waiting on its signed delivery receipt.
Who it is for
Organizations that pay many vendors, and the vendors who wait on them.
Accounts payable teams
Mid-market finance and payables teams who answer vendor status questions every day and want that time back.
Facilities and construction payers
Owners, contractors and facilities groups paying suppliers and subcontractors, where a missing document holds a payment.
Public and grant-funded organizations
Payers working under procurement rules, who can add Vidette VÉRITÉ for compliance evidence on each payment.
The names
Three words, each chosen for what it keeps.
- ProvisoThe company
- A condition written into an agreement. The terms every payment is held to.
Filed with the State of Delaware as Proviso Systems, Inc.; effective date not yet confirmed.
- VidetteThe portal
- A sentry posted ahead of the line. It keeps watch over each payment.
- Vidette VÉRITÉPremium edition
- Truth, stated plainly. It shows anyone entitled to ask that each payment met its rules.
Next step
Start with one workflow.
Tell us where invoice questions pile up today, or how you would like to offer this to your own customers. We will come back with a short working session, not a slide deck.
For organizationsThirty minutes, with your own payables questions. We walk through the vendor view, the payer reply flow and, if you like, a Vidette VÉRITÉ statement. We reply within one business day.
For partnersExplore direct, co-branded or white-label delivery for your customers.